5 Tips to Book Transportation for Events

When organizing different sizes of events, such as a group outing, wedding or conference, arranging land transportation can be problematic. There are factors you need to take into consideration, including headcount, budget and guest needs, among others. Regardless of what the occasion, you want to ensure that the company you choose provides transport that is safe, smooth and comfortable. Look into the following tips to book excellent group transport within your budget.

Allow More for the Headcount

Ideally, you should have the final headcount prior to booking event transportation. However, when planning events, there are several factors that can influence whether you can give the exact headcount way ahead of time. It would be easier to give a solid attendance estimate beforehand if the event is a company outing, whereas the RSVP deadline of a wedding would have to wait until two weeks prior to the event to come up with the final headcount. No matter what the situation, it is more practical to overestimate the headcount and make the necessary revisions when the numbers are confirmed. In the end, you want to be sure that all guests have a seat on the bus.

Verify the Company’s Capacity

Certainly the number of vehicles required will depend on the number of guests. For this reason, it is crucial to think about the fleet size of the transportation company. This way, you will know if they are capable of providing the right number of vehicles.

When booking for an event that requires 50 buses, be sure that the operator you decide on can supply all that. Also find out if they can provide alternate or extra vehicles in case they are needed. Larger fleets have a plan for emergencies, such as unexpected rise in attendance and maintenance problems that smaller fleets cannot cope with. You can feel more at ease with a large fleet, knowing they have a contingency plan if any last minute problems come up.

Recognize Guest Needs

It is important to be familiar with your attendees and know if any of them will need special accommodations. For instance, when a guest cannot go up the stairs, the transportation company should provide ADA-compliant vehicles.

Make Clear the Schedule

When you decide on a transportation provider, make sure they are aware of your group’s schedule. Some groups just need to schedule their pick-up, drop-off time. Others with multi-location events need a customized approach. As an example, a corporate meeting runs on a fixed agenda, while a pub-crawl has a more flexible schedule.

Knowing the need that the event focuses on lets the transportation company determine the number of drivers required and eventually, helps them in supplying the best transportation solution.

Confirm

The moment you have booked your group’s transportation, be sure to get a written confirmation. It would also be wise to verbally confirm the booking two to four days prior to the event, to make sure that all things including routing, scheduling and number of vehicles are in order.

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New Zealand Passenger Train Services: A Glimpse

Visiting any new country during vacation is always exciting, especially for tourists coming from overseas. But, the problem which almost every visitor faces while they travel to a new country is the absence of knowledge about travel facilities, I mean there is a huge difference when you visit any new city and visiting a new country. When you go to any new city during vacation your main objective is to explore the famous destinations of that particular city, but when you visit a whole country, obviously it is not possible for you to explore the whole country in the short span of vacation but still you focus on visiting at-least two to three famous cities of that particular country.

So returning back to our discussion, i.e., absence of knowledge about travel facilities in that particular region, it is seen that despite of well developed transport facilities available almost in every country and well developed administrative infrastructure lots of tourists visiting any new country have to face various problems during their travel.

As recently happened with few of my friends who planned to visit New Zealand during their vacation but due to lack of information they had to cater with some travel problems, but thanks to railway authorities of New Zealand which provided not only helped them in accomplishing their travel flawlessly but also provided them the complete information about New Zealand Passenger Train Services which shared in coming paragraphs will be vital for both native and overseas passengers visiting to any city of New Zealand.

So let’s also have the glimpse of the information shared with my friends about varied passenger train services operating in New Zealand.

1. The Northern Explorer: Traveling on this train can be regarded as one of the scenic rail journey’s in New Zealand which offers travelers an opportunity of crossing over five major destinations of the country falling between North Island of country to Auckland (which is considered as the largest city of the country). While traveling through these areas you will enjoy fascinating view of farmlands, rugged landscapes followed by famous Raurimu Spiral moving through the volcanoes of Mt Tongariro, Mt Ngauruhoe and Mt Ruapehu. With this you will also witness the eye catching view of river Gorges. The compartments integrated in this train are equipped with advanced air bag suspension system offering smooth travel, non-reflective, un-tinted, panoramic side and roof windows offering beautiful scenery of mountains. To keep you updated about the varied information related to different places that fall during your journey, the railway authorities provide you GPS triggered commentary in five common languages spoken across the world through headphones available at your seats and display of information through LED television sets. All carriages in the train are equipped with centrally air conditioner and heating facility.

2. The Coastal Pacific Train: This is a periodic train which mainly operates from the last week of September to first week of May every year. This train mainly travels from port of Picton to Marlborough Sounds to Kaikoura to Christchurch. During the travel you will move through Blenheim recognized for wine manufacturing to the rugged mountains of Kaikoura standing on the one side of your train while coastline of Pacific Ocean exhibiting its beauty on the other side of the train. With this if you love swimming, then you can hold on your journey at Kaikoura and enjoy swimming with dolphins.

3. The Tranz Alpine Train: Covering the areas of Christchurch, Arthurs Pass and Greymouth, the Tranz Alpine Train operates daily adjoining the areas of east coast to the west coast of the South Island of New Zealand. While moving through Canterbury plains the train slow down its speed, facilitating the passengers to enjoy the beautiful view of gorges and river valleys to alpine village of Arthurs and moves towards the Otira tunnel. While traveling in this train you will be blessed with an opportunity of visiting Punakaiki and famous glaziers located at Franz Josef and Fox Glacier.

4. Taieri Gorge: This is also a periodic train that operates between October to September every year and that also during specific days of week during these months. During the summer from October to April it runs twice a week whereas during winter from May to September it operates once a week. When you travel in this train you will enjoy the spectacular view Central Otago Hinterland to Otago Coast north of Dunedin. If photography is your hobby, then traveling in this train will offer you huge opportunities of capturing beautiful sceneries coming in your way.

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Tour The South Or West Rim On A Grand Canyon Airplane Flight From Las Vegas Or Tusayan

The best way to see the Grand Canyon is from the air so you can appreciate its immense size and beauty, and the most affordable type of air tour is an airplane tour. Airplane tours operate all year long, seven days a week, and you get a lot of value for your money. There are several airplane tours to choose from, and here are my top three recommendations.

Want To Depart From Arizona Or Vegas?

You can begin your airplane tour in Tusayan, Arizona or Vegas, Nevada. The tours out of Vegas fly to the West Rim or the South Rim. Airplane tours out of Tusayan are South Rim tours only.

The Top Three Tours

The #1 airplane tour of the Canyon is a very popular choice because it is a Vegas flight that comes with a helicopter ride when you get to the Canyon. This tour flies by airplane from Vegas to the top of the West Rim, and once the plane lands, you transfer to a helicopter and take an exciting flight down to the Canyon floor. Also, this tour includes a VIP ticket to the world famous Skywalk.

The helicopter portion of the tour is quite thrilling as the chopper makes the 2500 foot descent to the bottom of the Canyon where it lands near the Colorado River, plus, you’ll have around 30 minutes to explore the area by foot. Not only that, the tour comes with a boat ride along the river, so you get to do it all when you book this top tour.

The #2 tour is also a Vegas tour, but this one goes to the South Rim rather than the West Rim. The South Rim is farther away, so the flight there from Vegas takes about an hour, but that is a whole lot quicker than if you drive, which would take over five hours. The airplane flies from Vegas to Tusayan, where a motor coach is waiting to take you on a ground tour through the National Park. To enhance your experience, you can add a helicopter flight to this tour that goes from the South Rim, across the Canyon to the remote wilderness areas of the North Rim and back.

The #3 tour is one that departs from Tusayan. This could be the tour for you if you want to see as many scenic views of the Park as possible. This flight takes you from the South Rim over to the North Rim, and then it flies all the way to the eastern border of the Park before returning to the South Rim. This tour flies over 75% of the entire National Park during the 50 minute flight. This is an excellent tour choice if you plan to depart from Arizona rather than Vegas. You’ll be treated to impressive aerial views of landmarks such as the Dragoon Corridor and the Colorado Confluence. The Dragoon Corridor is an amazing sight from above since it is the deepest trench in the Canyon.

Skywalk Details

As noted above, some tours come with tickets to the Skywalk, which is an amazing thing to see. It is a huge glass and steel platform that hangs over the Canyon. It extends 70 feet past the rim, and when you walk on it, you can look down to the Colorado River on the Canyon floor some 4000 feet below you. The platform offers the best views in the Canyon, and you can stay and enjoy the scenery for as long as you like. Most people spend around 20 minutes taking in the view, and before you leave, a professional photographer can snap a photo of your experience for a souvenir.

Summary

All of these three tours offer exceptional value for the price when it comes to the experience you’ll have at the Canyon for an affordable cost. If your budget allows you to do so, then choose tour #1 so you have a day filled with adventures. Tour #2 is a good choice if you’ll be starting from Vegas and you want to tour the South Rim. If it is better for you to depart from Tusayan, then tour #3 with the 50-minute flight is an ideal choice. Any one of these tours is a good choice, so pick one and get set to soak up some of the most beautiful scenery on the planet.

Article Source: http://EzineArticles.com/9571171

5 Must Have Travel Gadgets

Money, visas and physical fitness aren’t enough for a good trip. In the modern era, travel gadgets are a must too!

Here is a list of some must have travel gadgets:

1. Travel Pillow:
This is one of the must have things whether you’re traveling on a bus, train or a plane. Pillows provided by airlines are very thin and slippery. It’s really hard to set one in the right position. And you don’t even begin relaxing when it slips down and the struggle starts anew. Best thing to do is bring your own travel pillow. Since it goes around your neck, it will never fall off. Plus you can rest your neck comfortably on either side. Now you can spend more than half the journey taking a pleasant nap. Even if you wish to spend your entire journey watching movies, you won’t get any neck cramps!

2. Leg Hammock:
This ingenious invention will be a lifesaver! Once you use it, you’ll never want to travel without it! It attaches to the tray table and hangs low. With the comfortable inflatable pillows inside, your legs and feet will be elevated, improving blood circulation and even allowing you to sleep on your side! You can recline your seat, rest your head on your travel pillow and place your legs in the hammock. We promise you’ll be more comfortable sitting in your economy seat than you will be sitting in business class. No need to waste money on a business class ticket anymore!

3. Universal (all-in-one) Plug Adapter:
Carrying around so many chargers is hard enough but then carrying an adapter for each one is worse. International travel requires some extra care of your electronic gadgets. You have to make sure you have a matching adapter for each device so that it gets the correct voltage. There’s nothing worse than plugging your phone charger directly in a 220V switch and then seeing your device blow up. However, the good new is that one universal adapter will work with all different chargers!

4. Noise-Cancelling Headphones:
Whether it’s the baby in the next row crying his ears out or the couple in your neighboring hotel room having a yelling match, this gadget will save your ears (and sanity!) each time. Noise-cancelling headphones will block out the world around you so you can listen to some soothing music or just sweet silence! Trust me, when you’re stuck in a traffic jam in a third world country and your bus driver won’t stop honking, you’ll be grateful you had these! It’s also a great signal to say you’re not in the mood to socialize.

5. Protection Case For Your Smartphone:
Since you’ll be using your phone a lot for navigation, it’s best to get a protection case. It’s hard to keep your phone in your hand when you have so much luggage to carry. You’ll be dropping your phone a lot so better get a shock-proof case! These days, waterproof and dustproof cases are available as well.

Article Source: http://EzineArticles.com/9572635